NewContacts Privacy Notice
Taking your personal information seriously.
NewContacts is a company registered at Deventer, The Netherlands, company number: 65776011, whose registered office and principal place of business is Deventer, Veldhommel 63, 7423HR. If you are a visitor to these websites or a NewContacts user, or if you represent an organization that uses one of the NewContacts portals, we want to explain how we respect your privacy. If you should have any questions about this privacy notice or about your personal information, please call +31 (0)6 142 00 598 or send an e-mail to: [email protected].
Our overall policy is to collect the minimum personal data that we need to provide you with the NewContacts service and to keep you updated about it. We keep personal data for as short a period as possible and take good measures to protect them. We are always happy to check the data we have about you and we will delete them if you want us to – unless this would mean we would not be able to provide your organization with the NewContacts service.
How have we obtained your information?
You may have given us your personal data yourself. For example, you may have given us your business card at an event, e-mailed us requesting information, or filled in an online form so that you could download a report, document or some other information. We may have found your contact details at some publicly available source but in this case we would not use them without your consent. The organization you work for may have given us your personal data or asked you to give it to us because your role is key to the NewContacts service or because you need to be a NewContacts user. If you visit our websites (newcontacts.nl, newcontacts.eu, facebook.nl/newcontacts), we might use cookies and analytical tools to collect anonymous information about your visit. Cookies are small text files placed on your computer to collect standard internet log and visitor behaviour information. Tracking and analyzing visitor activity enables us to improve the website. For further information visit the website www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above-mentioned websites tell you how to remove cookies from your browser. However, this might disable some of the key website features.
What information do we collect?
If you are a NewContacts user your organization may have asked us to create an account for you. To do this we only need your name and e-mail address. If your organization creates your account they will choose what information to collect and what information to disclose to publishers. This NewContacts Privacy Notice cannot alter that situation; you need to contact your organization’s NewContacts administrator if you should have any questions. If you are the NewContacts contact for your organization or someone who has expressed an interest in NewContacts, we only require your name, your role or job title, your department, the name of your organization and your business contact details (phone numbers and e-mail address). Occasionally we might ask you for other personal information when we run an event or an online survey. We will always make it clear why we are collecting that information and how long we will keep it and of course it will be up to you whether you want to participate in the event or survey.
What do we do with your information?
We only use your information in connection with the NewContacts service.
We may contact you with news about NewContacts including changes and improvements to service and to tell you about any events or surveys that we will be running. If you are the nominated contact for your organization, we may also need to use your personal data to process your purchase orders, invoices and payments and to contact you about the service. This means we might need to share your personal data with some of our suppliers/service providers. We will never sell your data. We might need to share it with third parties but only in connection with the NewContacts service – for example, if you are located outside The Netherlands then one of our local partners may need to use your personal data so as to deliver some aspects of the NewContacts service for us. Sometimes we will run communication campaigns using carefully selected marketing agencies to contact you on our behalf and so we would have to give them your contact details. All third parties must give us contractual commitments to only use your information in connection with NewContacts. If any of them would want to put you on their own mailing lists, they need your specific agreement and they should let you review their own privacy policy. If you are a NewContacts user and we were responsible for creating your account, we anonymize your personal data when we deliver the NewContacts service to you and we do not sell or share your personal data with any third party. Please, contact us if you would like to have details about any specific third party that we are using.
How do we protect your information?
We adopt best industry practice to protect your information by aligning with the international standards for information security. We keep your personal information behind firewalls to prevent unauthorized access and it is encrypted in transit. NewContacts uses the Google Cloud Platform. Google adopts leading security measures and is certified to all the standards we have listed above. You can read more about their security measures here: https://cloud.google.com/terms/data-processing-terms If you are the nominated contact for your organization your information may also be kept in public or private clouds used by the service providers we have selected for our finance systems. We only use service providers where we are happy with the security measures they implement to protect the data we entrust them with. All other third parties, wherever they are located, who have to use your information in connection with the NewContacts service must give us contractual commitments to adopt practices consistent with the requirements of the General Data Protection Regulation.
How long do we keep your information?
We keep your personal information until you tell us not to. In all our communications we will ask you if you want to continue receiving NewContacts news. Every couple of years we will also contact you to check that you are still happy to hear from us. However, by law we must keep financial records such as purchase orders and invoices for eight years. If you are the nominated contact for your organization, your details might appear on these records. But apart from this, we keep your information until your organization tells us not to – for example when you stop working for them or because your job role has changed. In any case, we contact your organization every two years to check that your details are still valid. One year after your organization’s NewContacts contract ends, we will contact you to see if you want us to delete your contact details or whether you would like us to continue to send you NewContacts news.
How can you check your information?
We will be happy to check the information we have about you at any time. You can ask us to tell you what information we have, why we have it, how we protect it etc. You can also check if your information is accurate and we will make any corrections promptly. Similarly we will delete your information if you ask us to. Please note that if you are a NewContacts user or the nominated contact for your organization, we are obliged to check with them before we delete your information. This is because they are the data controller for your information and, for example, your organization might need us to substitute someone else’s contact details before we delete yours. If you want to know more about your information, please use the contact details shown at the top of this notice.
Other websites
This NewContacts website and also the portals of NewContacts (newcontacts.eu, facebook.nl/newcontacts) contain links to other websites. Your visit to those other websites will be governed by their own published privacy policies.
Changes to our information security practices
We review our information security practices frequently, so this privacy notice will be updated periodically, therefore we suggest you check it from time to time. The version that appears here was published in February 2018.
Taking your personal information seriously.
NewContacts is a company registered at Deventer, The Netherlands, company number: 65776011, whose registered office and principal place of business is Deventer, Veldhommel 63, 7423HR. If you are a visitor to these websites or a NewContacts user, or if you represent an organization that uses one of the NewContacts portals, we want to explain how we respect your privacy. If you should have any questions about this privacy notice or about your personal information, please call +31 (0)6 142 00 598 or send an e-mail to: [email protected].
Our overall policy is to collect the minimum personal data that we need to provide you with the NewContacts service and to keep you updated about it. We keep personal data for as short a period as possible and take good measures to protect them. We are always happy to check the data we have about you and we will delete them if you want us to – unless this would mean we would not be able to provide your organization with the NewContacts service.
How have we obtained your information?
You may have given us your personal data yourself. For example, you may have given us your business card at an event, e-mailed us requesting information, or filled in an online form so that you could download a report, document or some other information. We may have found your contact details at some publicly available source but in this case we would not use them without your consent. The organization you work for may have given us your personal data or asked you to give it to us because your role is key to the NewContacts service or because you need to be a NewContacts user. If you visit our websites (newcontacts.nl, newcontacts.eu, facebook.nl/newcontacts), we might use cookies and analytical tools to collect anonymous information about your visit. Cookies are small text files placed on your computer to collect standard internet log and visitor behaviour information. Tracking and analyzing visitor activity enables us to improve the website. For further information visit the website www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above-mentioned websites tell you how to remove cookies from your browser. However, this might disable some of the key website features.
What information do we collect?
If you are a NewContacts user your organization may have asked us to create an account for you. To do this we only need your name and e-mail address. If your organization creates your account they will choose what information to collect and what information to disclose to publishers. This NewContacts Privacy Notice cannot alter that situation; you need to contact your organization’s NewContacts administrator if you should have any questions. If you are the NewContacts contact for your organization or someone who has expressed an interest in NewContacts, we only require your name, your role or job title, your department, the name of your organization and your business contact details (phone numbers and e-mail address). Occasionally we might ask you for other personal information when we run an event or an online survey. We will always make it clear why we are collecting that information and how long we will keep it and of course it will be up to you whether you want to participate in the event or survey.
What do we do with your information?
We only use your information in connection with the NewContacts service.
We may contact you with news about NewContacts including changes and improvements to service and to tell you about any events or surveys that we will be running. If you are the nominated contact for your organization, we may also need to use your personal data to process your purchase orders, invoices and payments and to contact you about the service. This means we might need to share your personal data with some of our suppliers/service providers. We will never sell your data. We might need to share it with third parties but only in connection with the NewContacts service – for example, if you are located outside The Netherlands then one of our local partners may need to use your personal data so as to deliver some aspects of the NewContacts service for us. Sometimes we will run communication campaigns using carefully selected marketing agencies to contact you on our behalf and so we would have to give them your contact details. All third parties must give us contractual commitments to only use your information in connection with NewContacts. If any of them would want to put you on their own mailing lists, they need your specific agreement and they should let you review their own privacy policy. If you are a NewContacts user and we were responsible for creating your account, we anonymize your personal data when we deliver the NewContacts service to you and we do not sell or share your personal data with any third party. Please, contact us if you would like to have details about any specific third party that we are using.
How do we protect your information?
We adopt best industry practice to protect your information by aligning with the international standards for information security. We keep your personal information behind firewalls to prevent unauthorized access and it is encrypted in transit. NewContacts uses the Google Cloud Platform. Google adopts leading security measures and is certified to all the standards we have listed above. You can read more about their security measures here: https://cloud.google.com/terms/data-processing-terms If you are the nominated contact for your organization your information may also be kept in public or private clouds used by the service providers we have selected for our finance systems. We only use service providers where we are happy with the security measures they implement to protect the data we entrust them with. All other third parties, wherever they are located, who have to use your information in connection with the NewContacts service must give us contractual commitments to adopt practices consistent with the requirements of the General Data Protection Regulation.
How long do we keep your information?
We keep your personal information until you tell us not to. In all our communications we will ask you if you want to continue receiving NewContacts news. Every couple of years we will also contact you to check that you are still happy to hear from us. However, by law we must keep financial records such as purchase orders and invoices for eight years. If you are the nominated contact for your organization, your details might appear on these records. But apart from this, we keep your information until your organization tells us not to – for example when you stop working for them or because your job role has changed. In any case, we contact your organization every two years to check that your details are still valid. One year after your organization’s NewContacts contract ends, we will contact you to see if you want us to delete your contact details or whether you would like us to continue to send you NewContacts news.
How can you check your information?
We will be happy to check the information we have about you at any time. You can ask us to tell you what information we have, why we have it, how we protect it etc. You can also check if your information is accurate and we will make any corrections promptly. Similarly we will delete your information if you ask us to. Please note that if you are a NewContacts user or the nominated contact for your organization, we are obliged to check with them before we delete your information. This is because they are the data controller for your information and, for example, your organization might need us to substitute someone else’s contact details before we delete yours. If you want to know more about your information, please use the contact details shown at the top of this notice.
Other websites
This NewContacts website and also the portals of NewContacts (newcontacts.eu, facebook.nl/newcontacts) contain links to other websites. Your visit to those other websites will be governed by their own published privacy policies.
Changes to our information security practices
We review our information security practices frequently, so this privacy notice will be updated periodically, therefore we suggest you check it from time to time. The version that appears here was published in February 2018.